Student Guides and Forms

Forms available as downloads

• Online course amendment
• Cancellation Form
• Proposal submission form
• Submission for Examination Form
• Final Submission of Thesis, Dissertation or Research Report - after examination 

Forms to be completed via the self-service portal 

• Course amendment – adding or dropping of courses
• Submission of research proposal
• Submission of research proposal for examination

Complete the Amendment Form to make amendments to your enrollment. Such amendments include: 

• Changing the title of Thesis/Dissertation/Research Report
• Changing  supervisor
• Conversion from full-time to part-time studies
• Extension on submission of a research proposal or first submission of Thesis/Dissertation/Research Report
• Request for abeyance

• Cancellation of a student’s registration for an individual course or for a year of study must be in writing.
• A student who discontinues attendance at a course or at the University without completing a cancellation form at the Faculty office will remain liable for the payment of fees due for the entire course or year of study.
• Cancellation forms are available from faculty offices, and should be completed and submitted to faculty offices as soon as a student decides to cancel.

Tuition fees

Undergraduate, Honours and Postgraduate Diplomas full-year course registrations

The position in regard to the payment of tuition fees on cancellation of registration for an individual course or for a year of study is as follows:

1. If cancellation of registration takes place within the first two weeks of the first semester (deadline of 25 February 2024), no tuition fee is payable.
2. If cancellation takes place between 26 February and 7 April 2024, the student is liable for payment of 25% of the tuition fee. 12Part 1B: Average Tuition - Fees 2024
3. If cancellation of registration takes place from 8 April to 04 August 2024, the student is liable for 50% of the tuition fee. d) If cancellation of registration takes place from 05 August 2024, the student is liable for 100% of the tuition fee. A student who registers in the first semester for a course(s) that commences in the second semester may be permitted to substitute such a course(s) with an equivalent course(s) provided that they do so within the first two weeks of the second semester.

Undergraduate and Honours semester course registrations

The position in regard to the payment of tuition fees on cancellation of registration for a semester course is as follows:

1. Registration for Semester One Courses

1. If cancellation of registration takes place within the first two weeks of the first semester (deadline of 25 February 2024), no tuition fee is payable.
2. If cancellation takes place between 26 February 2024 and 07 April 2024, the student is liable for payment of 50% of the tuition fee.
3. If cancellation of registration takes place after 08 April 2024, the student is liable for 100% of the tuition fee. A student may be permitted to substitute equivalent courses only in the first two weeks of the first semester.

2. Registration for Semester Two Courses

1. If cancellation of registration takes place within the first two weeks of the second semester (deadline of 28 July 2024), no tuition fee is payable.
2. If cancellation takes place between 29 July 2024 and 08 September 2024, the student is liable for payment of 50% of the tuition fee.
3. If cancellation of registration takes place from 09 September 2024, the student is liable for 100% of the tuition fee. A student may be permitted to substitute equivalent courses only in the first two weeks of the second semester.

• The supervisor should submit a nomination of examiners form to the Faculty, which should be approved 4 weeks prior to student submission of the research.
• Proof of payment (R126) if submitting between January - March (if you were granted an extension)
• Upon receipt of your comprehensive research submission, the faculty office will proceed with the registration process.
• The student should be registered for the current academic year for the research module if submitting between April and November.
• The Student must submit a word and Pdf version of the research report and Turnitin (mini-report) with the score.
• The declaration page must be inserted and signed. 
• Reports should be accompanied by the Submission of Thesis/dissertation/research Submission for Examination Form (signed by the student) and  the Supervisor’s consent form signed supervisor(s) and PG Studies Coordinator).

Process flow submission:

• A student will receive confirmation of submission via email
• Faculty endeavour to dispatch all submissions at least 72 hours after receipt
• Examiners are given 6-8 weeks to examine
• A spreadsheet tracking examiners reports is available at the faculty office
• Once all examiners reports for a student are received, the reports are approved by the EGSC
• If there is a discrepancy with examiners' reports, the Faculty will hold an adhoc committee meeting to consider the examiner's reports
• The outcome of the examination will be sent to the student by the faculty office
• Examiner reports with the corrections recommended by the EGSC will be sent to the supervisor
• The supervisor will forward examiner reports and EGSC recommendations to the student
• Revision shall be done within the maximum period which will be communicated to the student on the outcome letter

Students must submit the following:  

• Corrected research
• Revision/Corrections Form
• Signed Final Submission of Thesis, Dissertation or Research Report form by supervisor(s) and candidate
• Ethics clearance number (if applicable)
• Citation from Supervisor to be used for graduation booklet (PhD students)
• Proof from journal that article has been reviewed (Registered for PhD 2014 onwards).
• Proof of payment R200 submission fee

Working hours are Monday to Friday from 08h00 - 16h30. It is most advisable to send us an email with details of your query. Please include crucial information such as a relevant subject line, student number, course codes etc. and you may be rest assured that your email will be responded to as soon as we are able.

Mrs Lebo Mokone
Faculty Administrative Assistant
Email: Lebo.Mokone@wits.ac.za
Book a meeting: https://calendly.com/lebo-mokone/15min
Tel: +27 11 717 3332
Room A209, 2nd Floor, Administration Building Education Campus – Parktown

Portfolio: School of Education

• Faculty general enquiries (UG and PG)
• Maintaining student filing system
• Administers Faculty academic Transcripts (UG and PG) orders
• Administers Faculty verifications (UG and PG) requests
• Assists with Faculty enrolments, amendments and 2way checks
• Administers Payment of external examiner claims process
• Extracting of student files for CRO

Ms Madile Ntebe
Faculty Officer (Education Campus)
Email: Madile.Ntebe@wits.ac.za
Book a meeting: https://calendly.com/madile-ntebe/15min
Tel: +27 11 717 3271
Room A209, 2nd Floor, Administration Building Education Campus - Parktown

Portfolio: School of Education

• All Education queries
• Captures and manages PG application process
• Processing of PG submissions for examination
• Administers payment of external examiners claims
• Receipt and circulation of examiners’ reports
• Servicing ad hoc committee meetings
• Processing of PG progress reports
• Capturing of supervisor details
• Enrolments, amendments and 2way checks
• Processing of fees memo

Ms Faith Herbert
Faculty Officer (Education Campus)
Email: Faith.Herbert@wits.ac.za
Book a meeting: https://calendly.com/faith-herbert-wits/15min
Tel: +27 11 717 3018
Room A209, 2nd Floor, Administration Building Education Campus - Parktown

Portfolio: School of Education

• All Education queries
• Coordinates UG application process
• Captures and manages PG application process
• Processing of proposal process
• Processing of PG progress reports
• Capturing of supervisor details
• Servicing Postgraduate Board of Examiners meeting
• Enrolments, amendments and 2way checks
• Processing of fees memo

Ms Ayanda Zwane
Deputy Faculty Registrar (Education Campus)
Email: Ayanda.Zwane@wits.ac.za
Book a meeting: https://calendly.com/ayanda-zwane-wits/15min
Tel: +27 11 717 3021
Room A209, 2nd Floor, Administration Building Education Campus - Parktown

Portfolio: School of Education

• Manages Education Faculty Office.
• Circulation of nominated examiners’ details to Core Group of GSC.
• Sending correspondence to student.
• Manages Faculty price giving.
• Processing of final ETD submissions.
• Servicing Graduate Studies Committee meetings.
• Servicing Postgraduate Board of Examiners meeting.
• Postgraduate and undergraduate mark amendments and uploading.
• Enrolments, amendments and 2way checks.
• Assists with graduation checks.