Extra Time

Please note that a student is required to complete a form at the Examinations and Graduation Office (EGO) once his/her application for Extra Time has been assessed and approved at Campus Health. The student will be notified by letter which the student must present to EGO when filling in the Extra Time Form. Click here to download the form. ( Please submit the form by no later than 15 October 2015 - NO LATE APPLICATIONS WILL BE ACCEPTED THEREAFTER).

3.6.1 Extra time may be extended to students whose proven disability prevents them from completing an assessment in the allotted time.

3.6.2 Applications must be made within the first three weeks of the commencement of a course in each academic year. Late applications will not be considered, other than in exceptional circumstances e.g. acute injury. Application forms are available in the Faculty Offices, Disability Unit (DU), Campus Health and Wellness Centre (CHWC),  and Examinations and Graduation Office.

3.6.3 Students applying for extra time must sign a declaration indicating that:

(a) they agree that the information relating to their disabilities be divulged to the relevant Dean or committee;

(b) they agree to further examination relating to their disabilities should it be considered necessary;

3.6.4 The only unit that can recommend extra time is the Campus Health and Wellness Centre (CHWC) for both physical disabilities and for learning or other disabilities. Extra time will not be granted solely on the basis of a medical certificate from a private practitioner. All applications are considered by a committee drawn from the staff of CHWC and the School of Therapeutic Sciences in the Health Sciences Faculty.

3.6.5 If the Dean is not satisfied with a recommendation he/she can request a review of the decision. The relevant committee, together with a representative from the School concerned, will review the application. The decision of the review committee will be final.

3.6.6 For assessments that require interaction with others whose language is such that translation and communication requires additional time, this may be granted at the discretion of the Head of School.

3.6.7 The maximum amount of extra time to be allowed will be 15 minutes per hour (except in the case of blindness or other severe disabilities).

3.6.8 Permission for extra time can be withdrawn.

3.6.9 Extra time granted for matriculation examinations does not apply to the University. Application to the University in terms of the above procedure must be made.

3.6.10 The Faculty Registrar will communicate the Dean's decision to the student, the appropriate School, department or discipline and course coordinators, the EGO, DU, CHWC, and other relevant faulty registrars. The actual nature of the disability will not be disclosed.

3.6.11 The DU will manage the annual renewal and update of each approved student.

3.6.12 Students with chronic disabilities, including dyslexia, once they have been fully assessed by the appropriate specialist(s), may be advised to register with the DSP in order for them to make use of the facilities provided by the programme. This will also apply to students with disabilities or injuries that may affect assessments such as performance, production of art works, etc.

3.6.13 Students who qualify for extra time must produce their letters of permission at every assessment. Every attempt will be made to provide them with an alternative venue at the same time so as to obviate disturbances to them by students leaving at the normal time.

3.6.14 Extra time will not be considered for the following:

  • Illness (a deferred assessment can be applied for if necessary);
  • Slow and illegible handwriting not related to a physical disability;
  • Minor problems, e.g. needing to walk around, stretch, rest the writing hand.
  • Writer's cramp must be assessed by a neurologist of the Faculty of Health Sciences before an application for extra time is considered.
  • After the closing date for applications, only acute injuries affecting writing ability or such assessments requiring specific skills (such as in the performing and other arts) will be considered.

3.7 Disability categories and codes

Note: These are subject to any requirements of the Oracle system

1st digit P - Permanent disability
  T - Temporary disability
2nd digit A - Neurological disorders (e.g. epilepsy, cerebral palsy, acute or chronic nerve injuries, hemi-, mono- or quadriplegia, writer s cramp)

B - Musculoskeletal disorder (e.g. muscular dystrophy, trauma to writing limb, fine motor co-ordination)

  C - Learning disorder

D - Sensory disorder (e.g. blindness, other eye disorders, deafness)


E - Other (e.g. medication effects, uncontrolled diabetes)