ADMINISTRATIVE OFFICER (IT ASSETS & PROCUREMENT) (AD09)

Main Purpose:

The University invites suitably qualified and experienced applicants for the position of Administrative Officer (IT Assets & procurement). The duties related to this position are two-fold:

• The incumbent is responsible for hardware and software asset management for the department.
• The incumbent is responsible for the performing of Procurement functions on the Oracle system for all IT Software and Hardware, i.e. arranging of quotes, creating of orders, ensuring payment of vendors and following up on delivery and installation of equipment.

Key Responsibilities includes the following:

• Ensure timeous preparation and completion of the CNS Asset Register including the  fixed asset register and the Departmental Asset Register in accordance with University Policy and Procedures
• Provides administrative support to Management regarding the negotiation of the acquisition and licensing arrangements for a wide range of software licenses Responsible for ensuring that the University's central software licensing budget accurately shows the annual software maintenance commitments for the following year, including that for recently acquired software.
  • Responsible for managing and facilitating the implementation of a framework of ICT contractual instruments and provides project management coordination services to the department in relation to the establishment, renewal or review of high value acquisitions and/or long-term vendor arrangements / agreements  
  • Provides contract and asset management support for major departmental and University equipment supply & service contracts and commercial agreements.
  • Maintains productive relationships with all stakeholders, including partners, clients, the information and communication technology industries, relevant parts of the public and private sectors and with the higher education industry.
  • Ensure that accountabilities of the respective parties to contractual instruments are managed within appropriately developed standards and processes, and that contractual arrangements comply with appropriate University policies.
    • Coordinate payments of all leasing agreements, and
    • ensure that all leasing contracts and schedules are kept up to date and processed timeously.
    • Perform other tasks or activities as may be assigned to the incumbent by the Manager: Corporate and Commercial Services

Requirements:

• Matric
• 2-3 years’ experience in ICT Asset Management, Asset tracking and Procurement Systems.
• Basic IT Hardware and Software knowledge and ability to conduct research related to the management of IT assets.

• Experience working on Oracle or a similar ERP system processing requisitions for payment.
• Basic procurement knowledge relating to capital and operating expenditure.
• Demonstrated computer literacy in MS Office suite.
• Demonstrated ability to display initiative and attention to detail.
• Sound organizational skills and ability to work under pressure.
• Demonstrated ability to work as a collaborative member of a team.
• Above average administrative and numeracy skills to ensure the accurate and meticulous recording of information relating to assets.

Preferences:

• Experience working in a university or higher education environment.

• Administrative Training (Diploma or Higher or an equivalent will be a distinct advantage).
• Demonstrated awareness of and commitment to the implementation of best practice, continuous improvement and client focused service delivery standards and methodologies in a large and complex organisation.
• Previous experience working in an IT environment.
• Previous experience in Asset Management and tracking systems is a distinct advantage.

To apply, please submit a covering letter clearly indicating the post you are applying for, a detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees to Keitha January (E-mail: recruiting.centralHR@wits.ac.za), Central Human Resources Office, University of the Witwatersrand, Johannesburg, Private Bag 3, Wits, 2050.

The University is committed to employment equity.  Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University.  The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates.  The University reserves the right not to make an appointment or to re-advertise.

Closing Date: 20 April 2012